Reconcile accounts. Review the close.

Reconcile tuition, donations, sales, and bank deposits from FACTS, Blackbaud, and your other school systems. Balncr suggests categories and matches. Your team reviews and approves.

Who it is for

Business managers, controllers, and finance teams at private and independent K-12 schools.

From source data to sign-off.

Import school activity

Upload tuition, donation, store, and bank exports for the period.

Compare balances

Review payment matches, compare activity with your GL, and investigate differences.

Track sign-offs

Record preparer and reviewer approvals, keep supporting documents, and lock the period.

Start with 2–4 completed months

Import statements and source transactions from 2–4 completed months. Compare Balncr’s suggested categories with your team’s approved work and confirm what it should learn. Use the latest month to test those patterns before your first live close. Historical onboarding and validation months do not count toward billable usage. Your team reviews matches and signs off on reconciliations.

How a month plays out

  1. Import your data from FACTS, Blackbaud, RenWeb, Square, PayPal, Shopify, and more.
  2. Upload your bank statement.
  3. Upload your trial balance from your accounting system.
  4. AI categorizes transactions and matches them across sources; you review the exceptions.
  5. Review prepaid amortization and nonprofit fund balances.
  6. Work an AI-built close checklist with preparer and reviewer sign-offs.
  7. Reconcile tuition, donations, and store revenue against your general ledger and sign off.
  8. Generate the monthly summary and export to QuickBooks (CSV or IIF) or PDF.
  9. Lock the period; reopening requires an admin and is recorded in the audit trail.

AI features

  • Auto-Categorize — Suggests GL accounts using your chart of accounts, with confidence scores for reviewing and approving categories in bulk.
  • Smart Match — Finds the same payment recorded in two places, such as a FACTS payment that also appears in a bank deposit.
  • Close Checklist Builder — Builds a close checklist tailored to your revenue sources and transaction types.
  • Guided Reconciliations — Reviews for tuition, donations, school store, credit cards, prepaids, accruals, auxiliary programs, and fund accounting.
  • Discrepancy Detection — Flags duplicates, outliers, missing sources, and amount mismatches against variance thresholds you set per GL account.
  • Monthly Summary Reports — Plain-English period summaries for your board report or close package.

Integrations

Pricing

  • Free — $0. Try Balncr with a limited free workflow before subscribing.
  • Core — $539/month ($5,500/year billed annually). Monthly subscription for a single-school business office.
  • Professional — $749/month ($7,640/year billed annually). Monthly subscription for growing schools with more complexity.
  • Advanced — $1,299/month ($13,250/year billed annually). Monthly subscription for controllers running the full close.

See full pricing and plan details

Guides

Student data

Student financial data is FERPA-covered. Student PII is stripped before any data is sent to an AI provider, and external auditors get scoped, time-limited, read-only access.